Reconciliation Guideline

Introduction

Welcome to the Evonet Reconciliation Guide. This guide is designed to help merchants understand the structure, format, and details of our reconciliation reports, enabling seamless financial tracking and settlement management. Whether you're integrating with Evonet for the first time or optimizing your existing processes, this guide provides a comprehensive overview of our reporting framework to ensure accurate and efficient reconciliation.

Our reconciliation reports are tailored to provide clear insights into your transactions, fees, and settlements. Below, we introduce the key reports available through the Evonet Merchant Services Portal, which support daily, weekly, or monthly reconciliation needs, as well as compatibility with both standard and enhanced requirements (e.g., Midas and Tencent workflows).

Overview

Daily Reconciliation Reports

Settlement Daily Report

The Settlement Details report provides a daily breakdown of chargeable transactions at the group, merchant, and store levels. It includes critical transaction data and now incorporates additional fees such as Authorization Fee, Authentication Fee (3DS), Token Fee, Verification Fee (ASI), Fraud Service, and Acquirer VAS (Fixed and Variable). Declined but authenticated transactions are also included as chargeable items.

File Naming: GID-Settlement_Details-YYYYMMDD, MID-Settlement_Details-YYYYMMDD, SID-Settlement_Details-YYYYMMDD

Frequency: Daily

Purpose: Tracks daily chargeable transactions and associated fees.

Miscellaneous Daily Report

The Miscellaneous Details report captures non-payment-related items, such as disputes, that impact reconciliation. This report remains consistent with standard formats and requires no changes for enhanced workflows.

File Naming: GID-Misc_Details-YYYYMMDD, MID-Misc_Details-YYYYMMDD, SID-Misc_Details-YYYYMMDD

Frequency: Daily

Purpose: Provides visibility into non-transactional financial items like disputes.

Settlement Related Reports

Settlement Reconciliation Summary

The Settlement Reconciliation Summary aggregates settlement data by payment methods, transaction currencies, and settlement currencies. For merchants operating in Gateway Only mode, this report is manually generated but is planned to become a standard report with added columns for new fees (e.g., Authorization Fee, 3DS, etc.).

Frequency: Settlement cycle-based

Purpose: Summarizes settlement totals across various dimensions for easy reconciliation.

Settlement Reconciliation Details

The Settlement Reconciliation Details report consolidates all transactions and fees (including 3DS, ASI, and other VAS fees) related to a specific settlement cycle. It combines data previously separated in Settlement Details and Miscellaneous Details, with a maximum reconciliation period of one month (extendable to a year if no settlement occurs).

Frequency: Settlement cycle-based

Purpose: Provides a comprehensive view of all transactions and fees for a given settlement.

Deposit Balance Reports

The Deposit Balance Report (also referred to as Payout Summary) details settlement amounts, remaining balances, and holding balances for merchants, along with banking remarks for easier reconciliation. This report is low priority but will adopt a new format to better align with merchant needs, especially in cases where settlements are delayed or funds are held.

Frequency: Settlement cycle-based

Purpose: Tracks merchant payouts and balances, including any holds or delays.

Reports and Settlement Periods:

Scenario 1: T+3 Settlements

Scenario 2: Twice a week on Tuesday and Friday

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